The host countries for our Spring and Autumn Congress in 2020 will be selected this summer!
We therefore launch an official call for our Full Member Organisations to apply to host the next Congresses 2020. Here is an overview of what is needed to host our highest statutory event.
Strong management and project capacities for major events
Finding venues that can accommodate up to 130 people (sitting down)
Proposing catering for the whole event, including coffee breaks
(dinner on Friday, lunch and dinner on Saturday)
Making up a draft overview of costs
2 night accommodation for up to 130 participants (preferably breakfast included)
List of transportation options
(Towards the hosting city, from the airport to the hotel, venue and dinner locations, by different means of transportation)
Social programme (official event during the evenings)
A realistic timeline of the preparation of the event
(the LYMEC Office will assist you on that)
Look for fundraising opportunities, sponsorship, co-funding and/or donations
Local volunteers to help with logistics during the congress
The application should include:
All relevant logistical information (local and international transport options, catering, venues, accommodation and a social programme)
Transport options: how to get to the host city from abroad by plane/train, and how to get to the venue from the airport and train stations
Estimated price range for lunch, dinner, coffee breaks for 130 people
Proposed venues for the Congress: estimated costs, other details to be considered
Accommodation: Estimated price range for double/twin rooms
A short presentation of the team
A proposed timeline for the preparations as well as the suggested dates for the Congress – please also include if there are any absolutely impossible dates such as national elections or equivalent.
The practical details to consider:
The Spring Congress should be organised in April/May 2020. Keep in mind that it is an electoral congress!!
The Autumn Congress should be organised in October/November 2020
The Congress should accommodate up to 130 persons
If there are several Full Member Organisations in a country we expect a joint application
Deadline for applications is 1 June 2019
Applications are to be sent by email to office(a)lymec.eu, cc: bureau(a)lymec.eu
We will only consider applications from Full Member Organisations
We look forward to your applications! If you have any questions, please don’t hesitate to contact the Secretary General on office(a)lymec.eu