October 12 2018 - October 14 2018
LYMEC Autumn Congress 2018
October 12, 2018 at 12:00am - October 14, 2018
LYMEC Autumn Congress 2018
This year's Autumn Congress will be held in Vilnius, Lithuania, on October 12-14. Please find the draft agenda here. All documents will be made available on the Documentation Page. As previous years, the Congress will be preceded by an ELF seminar, this time on the topic on Campaigning on Social Media. There will also be working groups on the Electoral Manifesto and on resolutions on Friday afternoon before the opening of the Congress. Please note that there is a separate registration for the seminar. The Congress fee is € 130, which includes accommodation from Friday to Sunday and meals. The fee for both Seminar and Congress (accommodation Thursday – Sunday and meals included) is € 150. If you are already based in Vilnius, or for other reasons are not in need of accommodation, the participation fee for Congress is € 70. The invoices will be sent after the attendance is confirmed by the office. All participation fees should be paid before the start of the congress. The accommodation is in twin/double rooms. If you have a preferred roommate, please let us know when registering (there is a field for comments and requests in the registration form). If you for some reason require a single room, we recommend that you register for congress without accommodation and book your room yourself. We will not be able to assist in booking single rooms or extra nights. Please note that there are limited places both to the seminar and the congress. We guarantee 3 spots for full member organisations and 2 spots for associate and applicant member organisations for congress, the rest will be distributed among the organisations in accordance to voting rights. IMS are guaranteed spots for the three delegates and six individual members on top of that, selected in accordance with this criteria. For the seminar we can only guarantee one representative per organisation. Member organisations are encouraged to register all their delegates before the deadline as the bureau will distribute the remaining spots on top of the guaranteed ones immediately after the deadline. Late registrations or additions after the deadline can therefore not be considered. The application deadline will be on Friday, 31 August, 12 :00 pm (noon) CEST. Applications are to be submitted through the registration form. Member organisations should clearly indicate the order of preference (priority) of the delegates. LYMEC reserves the right to charge a late cancellation fee (up to € 75) for all cancellations made later than 2 weeks ahead of congress. Thus, any cancellation after Friday the 28th of September is subject to a fee. Moreover, LYMEC charges a no-show fee (€ 100) for no-shows and cancellations later than 48 hours prior to the event. Any late cancellations and no shows are potentially occupying the spots for people on the waiting list and are a financial burden for LYMEC.
The Bureau is happy to be able to continue the use of the LYMEC Freedom Fund, making it possible for even more member organisations to be present at our congresses! The Freedom Fund will provide financially strained member organisations with a travel reimbursement for participation in LYMEC congresses. The aim is to increase the democratic aspect of the congress by enabling more member organisations to exercise their voting rights and take part in the highest decision-making body of the organisation. Deadline for applications is Friday, 31 August, 12 :00 pm (noon) CEST !
Please note that you have to be logged in to register. Deadline for registrations is Friday, August 31, at 12 :00 pm (noon) CEST. Individual members register themselves, member organisations’ delegations can ONLY be registered by the International Officer. Delegates should be 18 years of age at the start of the event for insurance reasons. Please make sure that you know your username and password as these are needed to login and register. If you have trouble with the registration, please contact the office. The requests will be handled as soon as possible during office opening hours (Mon-Thu 09-17, Fri 09-14:30), so please check that your credentials are working before the deadline! If you are in need of a Visa to travel to Lithuania we can provide an invitation letter, please contact the office for further instructions. Also please note that there is a separate event and registration for the pre-congress seminar!
Deadlines for the Autumn Congress: Friday 17th of August 2018: • Date and location of the Congress • Proposed agenda of the Congress • Proposal of Statutory changes • Proposal of changes of Congress Rules • Applications for full membership • Application for associate membership • Changes in member organisations • Programme of Action • Proposal to expel or suspend membership Friday 14th of September: • Financial Report • Annual Budget • Bureau reports • Motions and resolutions: Submit using the resolution tool • Applications for reduced membership fees and payment arrangements Friday 28 September 2018: • Internal auditors’ report Friday 5 October 2018: • Amendments to motions and resolutions Before the start of the Congress: • Amendment to amendments of motions and (urgent) resolutions • Urgent resolutions