The LYMEC Autumn Congress 2021 will be organised in Paris, France in a hybrid format both with in-person and online participation.

The event will take place between Friday, 22 October 2021 (starting early afternoon) and Sunday, 24 October 2021 (ending before lunch). 

This event is co-funded by the Renew Europe Group in the European Parliament. 

You can now find the documentation page for this Congress here.

The application deadline will be on Thursday, 26 August 2021, 14 h 00 CEST (Brussels time). Applications are now closed!

Please do not book any travels before receiving a confirmation by the Secretariat that your application has been accepted. This should happen after the registrations are closed by the end of August! 

The agenda of the Congress is now available here.

Registrations

Please note that there are limited places to this hybrid Congress. We guarantee 5 spots for full member organisations (1 in-person delegate guaranteed and maybe a second delegate can join in-person depending on the COVID regulations in place in October in France and the overall situation with regard to the pandemic in Europe) and 3 spots for associate member organisations (1 in-person delegate guaranteed). The remaining delegates will participate online. 

IMS are guaranteed spots for the three delegates, the Steering Committee members and six individual members on top of that, selected in accordance with this criteria. Only the delegates will be guaranteed spots for in-person attendance. 

By registering for this event you agree to our updated privacy policy and understand that your personal data will be shared with the European Liberal Forum -for administrative purposes since we are this time using their registration system- as well as with the hotel. 

Delegates should be of 18 years of age because of insurance reasons (and not older than 35 years at the moment of the event). We ask the International Officers to register their respective delegations (please only do it one time). 

If you have trouble with the registration, please contact the office. The requests will be handled as soon as possible during office opening hours (Mon-Thu 09-17, Fri 09-14:30).  

Participation fees

• The fee for the Congress including accommodation in double rooms Friday-Sunday and meals, is 125 EUR. 
• If you are already based in Paris or for other reasons are not in need of accommodation, the participation fee for Congress is 60 EUR (including meals).
• Reduced participation fee can be requested with proper explanation and justifications on the reasons of the request through the registration form - 65 EUR fee would apply if granted by the Bureau. 
• No participation fee will be collected from online participants. 

The application deadline will be on Thursday, 26 August 2021, 14 h 00 CEST (Brussels time). Applications are now closed!

COVID measures 

In-person participation can happen if the delegate is 'Fully vaccinated' (complete vaccination by EMA recognised vaccines and 2 weeks at least after the last dose) or a 'PCR test' is shown upon arrival (test happened within 72 hours prior to the event). 

Participants will also be subject to rapid tests at the beginning and during the event. Mask wearing and regularly washing/disinfecting hands will also be mandatory. 

Statutory Deadlines 

8 weeks before the Congress - 27 August 2021:

• Date and location of the Congress
• Proposed agenda of the Congress
• Proposal of Statutory changes
• Proposal of changes of Congress Rules
• Applications for full membership
• Application for associate membership
• Changes in member organisations
• Membership fee proposals for 2022
• Proposal to expel or suspend membership 

4 weeks before the Congress - 24 September 2021:

• Annual Financial Report updates 2021
• Annual Budget updates 2021 
• Budget proposal 2022
• Bureau reports
• Motions and resolutions
• Applications for reduced membership fees and payment arrangements

2 weeks before the Congress - 8 October 2021: 

• Internal auditors’ report 

1 week before the Congress - 15 October 2021:

• Amendments to motions and resolutions 

Before the start of the Congress: 

• Amendments to amendments of motions and resolutions
• Urgent resolutions   

Freedom Fund 

The Bureau is happy to consider the use of the LYMEC Freedom Fund, making it possible for even more member organisations to be present at our Congresses! The Freedom Fund can provide financially strained member organisations with a travel reimbursement for participation in LYMEC Congresses. The aim is to increase the democratic aspect of the Congress by enabling more member organisations to exercise their voting rights and take part in the highest decision-making body of the organisation.

If you need support from the Freedom Fund, please contact us at [email protected] AND [email protected] by Thursday, 26 August 2021, 14 h 00 CEST (Brussels time).

Decisions will be made on case by case basis. 

LYMEC delegation to ALDE Party Congress - Elections 

1. Call for applications open until 1st October 2021 at 10 h CET (Brussels time) 
2. Candidates website + Debate: in the two weeks before the Congress 
3. Elections at the Congress: 23 October 2021 

You can find all the candidates on the elections page available here!

Cancellation 

As all LYMEC events, this Congress also applies the rules of late cancellation and no show fees: Cancellation less than 2 weeks prior to the event leads to a late cancellation fee of 50 euro, and cancellation less than 48 hours prior to the event or not attending at all (no show) leads to a no-show fee of 75 euro. 

Visa

LYMEC can assist with Visa applications for those in need. LYMEC can't cover these extraordinary expenses but will help the participants with the application processes (invitation letters). Please reach out to [email protected] if you have such a request! 

Privacy and GDPR

Events organised by European Liberal Youth (LYMEC) may be audio- and video-recorded as well as web-streamed. A photographer and/or a cameraman, contracted by LYMEC, may have access to the meeting room in order to take pictures and videos for communication and publication purposes. Videos and pictures taken by the photographer and/or cameraman, contracted by LYMEC, may also be published on the LYMEC website and on related social media accounts (Facebook, Instagram, Twitter, YouTube, etc.). They may also be used in other media and means of communication in order to pass on information about the event and activities of LYMEC. The European Liberal Forum might also use the pictures, video or audio in their communications.

***Disclaimer: By registering for this event you give your permission for LYMEC to use your picture in their promotional campaigns and materials and communication about the event. Please make clear in advance if you do not wish your picture to be used by LYMEC***