October 13 2017 - October 15 2017
LYMEC Autumn Congress in Sofia
October 13, 2017 at 12:00am - October 15, 2017
LYMEC Autumn Congress in Sofia
The Autumn Congress 2017 will take place in Sofia, Bulgaria, on October 13-15. As previous years, the Congress will be preceded by an ELF seminar, this year on the topic of Transatlantic Relations, on October 12-13. There will also be working groups on resolutions Friday afternoon before the opening of the Congress. Please note that there is a separate registration for the seminar.
Tentative programme for the congress
Friday 13.10 14:00-16:00 Working groups on resolutions 17:00 Congress opening 17:45 Agenda points 2-11 (practicalities, reports, finances) 19:30 Closing of day 1 20:00 Dinner and celebrations of the 10th anniversary of Bulgaria’s EU membership Saturday 14.10 09:00 Roll call, agenda points 12-> 11:00 Coffee break 13:00 Lunch 14:00 Congress continues 16:30 Coffee break 19:00 Closing of Congress 20:30 Dinner and farewell party
The Congress fee is € 120, which includes accommodation from Friday to Sunday and meals. Seminar and Congress (accommodation Thursday – Sunday and meals included) fee is € 140. If you are already based in Sofia or for other reasons are not in need of accommodation, the participation fee for Congress is € 60.
Please note that there are limited places both to the seminar and the congress. We guarantee 3 spots for full member organisations and 2 spots for associate member organisations for congress, the rest will be distributed among the organisations in accordance to voting rights. IMS are guaranteed spots for the three delegates and six individual members on top of that, selected in accordance with this criteria. For the seminar we can only guarantee one representative per organisation.
The application deadline will be on Wednesday 13th September, 23:59 CET. Applications are to be submitted through the registration form. Member organisations should clearly indicate the order of preference (priority) of the delegates.
LYMEC reserves the right to charge a late cancellation fee (€ 50) for all cancellations made later than 2 weeks ahead of congress. Thus, any cancellation after Friday the 29th of September is subject to a fee. Moreover, LYMEC charges a no-show fee (€ 100). Any late cancellations and no shows are potentially occupying the spots for people on the waiting list and is a financial burden for LYMEC.
The Bureau is happy to be able to continue the use of the LYMEC Freedom Fund, making it possible for even more member organisations to be present at our congresses!
The Freedom Fund will provide financially strained member organisations with a travel reimbursement for participation in LYMEC congresses. The aim is to increase the democratic aspect of the congress by enabling more member organisations to exercise their voting rights and take part in the highest decision-making body of the organisation. Deadline for applications is extended to 17 September!
Resolutions deadline is 15 September, and the resolutions are to be submitted using the resolution tool. More information: Info on submitting resolution.
Deadlines for the Spring Congress:
18th of August
Date and location of the Congress Proposed agenda of the Congress Proposal of Statutory changes Proposal of changes of Congress Rules Applications for full membership Application for associate membership Changes in member organisations
15th of September
Interim Financial Report Bureau reports Motions and resolutions Applications for reduced membership fees and payment arrangements
29th of September
Internal auditors report
Please note that you have to be logged in to register. Deadline for registrations is Wednesday, September 13, at 23:59 CET. Individual members register themselves, member organisations’ delegations are to be registered by the International Officer. Delegates should be of 18 years of age because of insurance reasons. Please make sure that you know your username and password as these are needed to login and register. If you have trouble with the registration, please contact the office. The requests will be handled as soon as possible during office opening hours (Mon-Thu 09-17, Fri 09-14:30). Do note that the LYMEC Office is closed until August 21.
Also please note that there is a separate event and registration for the pre-congress seminar!