April 05 2019 - April 07 2019
LYMEC Spring Congress 2019
April 05, 2019 at 2:00pm - April 07, 2019
LYMEC Spring Congress 2019
The Spring Congress 2019 will be organised in the heart of Europe in Brussels. Besides statutory agenda points the congress will also serve as the kick-off for the LYMEC European Election Campaign. Please find the proposed agenda here. All documents will be uploaded to the Brussels Congress Documentation Page Timetable: Friday, 5 April 14-16:00 Working Groups on Resolutions 17:00 Congress Opening, agenda points 1-11 Saturday, 6 April 9:00 Continuation of Congress, agenda points 12-19 Sunday, 7 April Check out and travels Please notice that the congress will be at two venues: The congress opening on Friday (at 17:00) will be at the Open VLD headquarters at Melsenstraat 34, 1000 Brussels. On Saturday the congress takes place at the Park Inn Hotel, Marcel Broodthaersplein 3, 1060 Brussels. The accommodation is at Hotel Ibis Brussels Centre Gare du Midi, Engelandstraat 2-20, 1060 Brussels. RESOLUTIONS Please note that the resolutions deadline is Friday 8 March at 12pm (noon) CET. Resolutions must be submitted using the resolution tool, which is open 1-8 March. Please consider already existing policies as well as possible old resolutions to be archived when planning your resolutions by having a look at the Policy Book. The Congress fee is € 130, which includes accommodation from Friday to Sunday and meals. The fee for both Seminar and Congress (accommodation Thursday – Sunday and meals included) is € 150. If you are already based in Brussels, or for other reasons are not in need of accommodation, the participation fee for Congress is € 70. The invoices will be sent after the attendance is confirmed by the office. All participation fees should be paid before the start of the congress. The accommodation is in triple rooms. If you have a preferred roommate, please let us know when registering (there is a field for comments and requests in the registration form). If you for some reason require a single room, we recommend that you register for congress without accommodation and book your room yourself. We will not be able to assist in booking single rooms or extra nights. Please note that there are limited places both to the seminar and the congress. We guarantee 3 spots for full member organisations and 2 spots for associate and applicant member organisations for congress, the rest will be distributed among the organisations in accordance to voting rights. IMS are guaranteed spots for the three delegates and six individual members on top of that, selected in accordance with this criteria. For the seminar we can only guarantee one representative per organisation. Member organisations are encouraged to register all their delegates before the deadline as the bureau will distribute the remaining spots on top of the guaranteed ones immediately after the deadline. Late registrations or additions after the deadline can therefore not be considered. The application deadline will be on Friday, 1 March, 12 :00 pm (noon) CET. Applications are to be submitted through the registration form. Member organisations should clearly indicate the order of preference (priority) of the delegates. LYMEC reserves the right to charge a late cancellation fee (up to € 75) for all cancellations made later than 2 weeks ahead of congress. Thus, any cancellation after Friday the 5th of April is subject to a fee. Moreover, LYMEC charges a no-show fee (€ 100) for no-shows and cancellations later than 48 hours prior to the event. Any late cancellations and no shows are potentially occupying the spots for people on the waiting list and are a financial burden for LYMEC.
The Bureau is happy to be able to continue the use of the LYMEC Freedom Fund, making it possible for even more member organisations to be present at our congresses! The Freedom Fund will provide financially strained member organisations with a travel reimbursement for participation in LYMEC congresses. The aim is to increase the democratic aspect of the congress by enabling more member organisations to exercise their voting rights and take part in the highest decision-making body of the organisation. Deadline for applications is Thursday, 28 February!
Please note that you have to be logged in to register. Deadline for registrations is Friday, 1 March at 12 :00 pm (noon) CET. Individual members register themselves, member organisations’ delegations can ONLY be registered by the International Officer. Participants should be 18 years of age at the start of the event for insurance reasons. Please make sure that you know your username and password as these are needed to login and register. If you have trouble with the registration, please contact the office. The requests will be handled as soon as possible during office opening hours (Mon-Thu 09-17, Fri 09-14:30), so please check that your credentials are working before the deadline! If you are in need of a Visa to travel to Belgium we can provide an invitation letter, please contact the office for further instructions. Also please note that there is a separate event and registration for the pre-congress seminar!