The LYMEC Bureau proposes to organise the next 2023 LYMEC Spring Congress between 5-7 May 2023 in Budapest, Hungary. 

The event will take place between Friday, 5 May 2023 and Sunday, 7 May 2023. 

This event is co-funded by the Renew Europe Group in the European Parliament. 

You can find here both:

- the documentation page 

- the draft agenda

Applications are now closed! 

Please do not book any travels before receiving a confirmation by the Secretariat that your application has been accepted. This should happen after the registrations are closed by the beginning of March! 

We are ensuring accommodation for participants paying the full participation fee for 2 nights (Fri-Sun) in double shared rooms. 

The Congress will start on Friday, 5 May 2023 in the afternoon (around 15 h 00) and last until Sunday, 7 May 2023 (optional guided tours of Budapest will be taking place on Sunday during the day). 

The general timeline is as follows: 

• Friday, 10 February: Opening of the registrations
• Wednesday, 1 March at 10 h 00 am CET: Deadline to register - applications are now closed! 
• Friday, 10 March: 8 weeks deadline to Congress 
• Monday, 20 March at 18 h 30 h CET: Online Q/A - information session on Openslides + Newbies session
• Friday, 24 March: 6 weeks deadline to Congress for OpenSlides   
• Friday, 7 April: 4 weeks deadline to Congress
• Friday, 21 April: 2 weeks deadline to Congress
• Friday, 28 April: 1 week deadline to Congress
• Saturday, 29 April at 10 h 00 am CET: Online Working Groups on resolutions and amendments 

Please note that just like any other Congress, there are limited places to this Congress in Budapest.

We guarantee for member organisations:

• Full members get 3 spots for delegates available in-person
• Associate members get 2 spots for delegates available in-person
• Additional 3 delegates per organisation can connect online for full members
• Additional 2 delegates per organisation can connect online for associate members 

Full member organisations can therefore have a maximum amount of 6 delegates while there is a maximum of 4 delegates for associate member organisations.

In case further spots are available after the registration process ends for in-person attendance, we will allocate the available spots starting with 'Delegate 4' of the full member organisations with most members (January 2023 data). 

We guarantee for the IMS:

• 3 voting delegates in-person
• 2 steering Committee members in-person 
• 2 extra individual members in-person, selected in accordance with this criteria
• 4 additional individual members on top of that to be selected to attend online in accordance with the same criteria

By registering for this event you agree to our updated privacy policy and understand that your personal data will be shared with the European Liberal Forum -for administrative purposes since we are this time using their registration system- as well as with the hotel. 

Delegates should be of 18 years of age because of insurance reasons (and not older than 35 years at the moment of the event). We ask the International Officers to register their respective delegations (please only do it one time through the form). 

If you have trouble with the registration, please contact the office ([email protected]). The requests will be handled as soon as possible during office opening hours (Mon-Thu 09-17, Fri 09-14:30).

Participation fees 

The fee will cover accommodation, meals, conference room, staff and logistical costs. 

• The fee for the Congress including accommodation in double rooms Friday-Sunday and meals, is 120 EUR. 
• If you are already based in Budapest or for other reasons are not in need of accommodation, the participation fee for Congress is 65 EUR (including meals).
• Reduced participation fee can be requested with proper explanation and justifications on the reasons of the request through the registration form - 60 EUR fee would apply if granted by the Bureau on case by case decision. 
• No participation fee will be collected from online participants. 

The application deadline for reduced participation fee (through the form) will be on Wednesday, 1 March 2023, at 10 h 00 CET (am) (Brussels time) at the registrations deadline. 

Freedom Fund 

The Bureau is happy to consider the use of the LYMEC Freedom Fund, making it possible for even more member organisations to be present at our Congresses! The Freedom Fund can provide financially strained member organisations with a travel reimbursement (or at least partially) for participation in LYMEC Congresses. The aim is to increase the democratic aspect of the Congress by enabling more member organisations to exercise their voting rights and take part in the highest decision-making body of the organisation.

If you need support from the Freedom Fund, please contact us at [email protected] AND [email protected] by Wednesday, 1 March 2023, at 10 h 00 CET (am) (Brussels time). 

Applications will be assessed by the Bureau and decisions made on case by case basis. 

The Bureau decided the following for this Congress: 

Cancellation 

As all LYMEC events, this Congress also applies the rules of late cancellation and no show fees: Cancellation less than 2 weeks prior to the event leads to a late cancellation fee, and cancellation less than 48 hours prior to the event or not attending at all (no show) leads to a no-show fee. 

Since a participation fee will be charged, the no-show fee is 50 EUR on top of the participation fee charged for the participation. 

Visa

LYMEC can assist with Visa applications for those in need. LYMEC can't cover these extraordinary expenses but will help the participants with the application processes (invitation letters). Please reach out to [email protected] if you have such a request! 

Privacy and GDPR

Events organised by European Liberal Youth (LYMEC) may be audio- and video-recorded as well as web-streamed. A photographer and/or a cameraman, contracted by LYMEC, may have access to the meeting room in order to take pictures and videos for communication and publication purposes. Videos and pictures taken by the photographer and/or cameraman, contracted by LYMEC, may also be published on the LYMEC website and on related social media accounts (Facebook, Instagram, Twitter, YouTube, etc.). They may also be used in other media and means of communication in order to pass on information about the event and activities of LYMEC. The European Liberal Forum might also use the pictures, video or audio in their communications. By registering, you consent your data to be available for administrative and financial purposes only to both the European Liberal Forum and the Renew Europe Group. 

***Disclaimer: By registering for this event you give your permission for LYMEC to use your picture in their promotional campaigns and materials and communication about the event. Please make clear in advance if you do not wish your picture to be used by LYMEC***

Statutory Deadlines 

8 weeks before the Congress - Friday, 10 March 2023: 

• Date and location of the Congress
• Proposed agenda of the Congress
• Proposal of Statutory changes
• Proposal of changes of Congress Rules
• Applications for full membership
• Application for associate membership
• Changes in member organisations
• Proposal to expel or suspend membership 

4 weeks before the Congress - Friday, 7 April 2023:

• Annual Financial Report 2022
• External Audit report for 2022
• Interim financial report Jan-May 2023
• Annual Budget updates 2023
• Bureau reports, Secretary General report and Annual report 
• Motions and resolutions
• Applications for reduced membership fees and payment arrangements

2 weeks before the Congress - Friday, 21 April 2023: 

• Internal auditors’ report 

1 week before the Congress - Friday, 28 April 2023:

• Amendments to motions and resolutions 

Before the start of the Congress - Friday, 5 May 2023: 

• Amendments to amendments of motions and resolutions
• Urgent resolutions