The LYMEC Spring Congress 2025 will be organised in Zagreb, Croatia in a hybrid format, both with in-person and online participation. The event will take place from Friday, 4 April 2025 (early afternoon) to Sunday, 6 April 2025. The Congress will end on Saturday night.

This event is organised with the support of the Renew Europe Group in the European Parliament

Timeline

• 08/01/2025: Opening of the registrations
• 07/02/2025 - 14h CET: Deadline to Register  / 8 Weeks Deadline to Congress
• 07/03/2025: 4 Weeks deadline to Congress
• 14/03/2025: 3 Weeks deadline to Congress
• 21/03/2025: 2 Weeks deadline to Congress
• 22/03/2025 - 10h CET: Working Groups on resolutions and amendments
• 28/03/2025: 1 week deadline to Congress

Registration 

The registration form is available here. 

Please do not book any travel before receiving an official confirmation from the LYMEC Secretariat that your application has been accepted. This should happen after the registrations close, by Friday, 7 February 2025 at 14h00 CET (8-week Congress deadline).

Delegations

Please note that just like any other Congress, there are limited places for this hybrid Congress in Zagreb, Croatia. If you live in Zagreb, please do not use the provided hotel option so more people can be hosted at our Congress.

We guarantee the following spots for Member Organisations:

• Full members get 3 spots for delegates available in-person
• Associate members get 2 spots for delegates available in-person
• Additional 3 delegates per organisation can connect online for full members
• Additional 2 delegates per organisation can connect online for associate members 

Full member organisations can therefore have a maximum amount of 6 delegates. Associate member organisations can have a maximum amount of 4 delegates. 

If additional in-person spots become available after the registration period ends, they will be allocated to 'Delegate 4' of the Full member organisations with the largest membership, based on the January 2025 Membership Survey data.

We guarantee the following spots for the Individual Members’ Section (IMS):

IMS are guaranteed spots for the three delegates and the Steering Committee members. Additional individual members on top of that could be accepted based on the number of registrations received and the overall availability. The spots will be allocated during the selection process in accordance with the same criteria. 

Applicant and observer organisations should register one representative to attend in-person. 

Useful Information

• By registering for this event, you agree to our updated privacy policy and understand that your personal data will be shared with the European Liberal Youth for administrative purposes. 
• Delegates should be 18 years of age for insurance reasons (and not older than 35 years at the moment of the event).
• We ask the International Officers to register their respective delegations. Only submit the form once per organisation.
• If you have trouble with the registration, please contact the LYMEC Office (even@lymec.eu and project@lymec.eu).

Participation Fee

The fee will cover accommodation, meals, conference room, staff and logistical costs. 

• The Congress fee for the LYMEC Spring Congress 2025 is 140 EUR. 
• • It includes accommodation in double shared rooms from Friday to Sunday and meals.
• If you do not require accommodation, the participation fee is 50 EUR.
• No participation fee will be collected from online participants. 

Reduced participation Fee

• A reduced participation fee can be requested with proper explanation and justifications on the reasons for the request through the registration form. If granted by the Bureau after careful evaluation a 50 EUR fee would apply in that case.

Freedom Fund 

The LYMEC Bureau is happy to consider the use of the LYMEC Freedom Fund, making it possible for even more Member Organisations to be present at our Congresses! The Freedom Fund can provide financially strained Member Organisations with a travel reimbursement (partial or full) for participation in LYMEC Congresses. The aim is to increase the democratic aspect of the Congress by enabling more Member Organisations to exercise their voting rights and take part in the highest decision-making body of the organisation.

If you need support from the Freedom Fund, please send us your official application via email at even@lymec.eu AND treasurer@lymec.eu by Friday, 7 February 2025, at 14 h 00 CET at the registration deadline. 

Please make sure that the request includes: 

• Amount of delegates in need of support 
• Type of request - (a) delegation support (all delegates) or (b) specific delegate(s) 
• Amount requested per delegate(s)/delegation (in EUR)
• Explanation of the reasons for the request - justification 

Applications will be assessed by the Bureau and decisions made on a case-by-case basis. 

Visa

LYMEC can assist with Visa applications for those in need. LYMEC can't cover these extraordinary expenses but will help the participants with the application processes (invitation letters). Please reach out to even@lymec.eu if you have such a request! 

Statutory Deadlines

8 weeks before the Congress - Friday, 7 February 2025: 

• Date and location of the Congress
• Proposed agenda of the Congress
• Proposal of Statutory changes
• Proposal of changes to Congress Rules
• Applications for full membership
• Application for associate membership
• Changes in member organisations
• Proposal to expel or suspend membership

4 weeks before the Congress - Friday, 7 March 2025:

• Annual Financial Report with external auditors report 2024
• Financial Report Jan- March 2025
• Annual Budget Updates 2024 
• Approval of new external auditor
• Bureau reports 
• Motions and resolutions
• Applications for reduced membership fees and payment arrangements

3 weeks before the Congress - Friday, 14 March 2025: 

• Final date for changes in delegations - including type and format of participation

2 weeks before the Congress - Friday, 21 March 2025: 

• Internal Auditors Report 2024

1 week before the Congress - Friday, 28 March 2025:

• Amendments to motions and resolutions 
• Mergers of Proposed Motions & Resolutions

Before the start of the Congress - Friday, 4 March 2025: 

• Amendments to amendments of motions and resolutions
• Amendments to Merged Proposed Motions & Resolutions 
• Urgent resolutions   

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